The City of Portland (City) is soliciting Request for Proposal(s) (RFP’s) from vendors who are interested and qualified to provide a turn-key installed Automated Meter Reading system (AMR). Alternate proposals for automated meter management (AMM) systems with service oriented architecture (SOA) are also welcome. Scope of work includes, but is not limited to, automated meters procurement and installation, hardware, software, and integration with existing systems, testing, and training.
AMR or AMM technology should provide the City with a more efficient method of collecting meter reads at regular intervals. The AMR system should collect consumption data using a drive-by system, a mobile protocol, repeaters located on stationary towers, or some other collection system(s) that will reduce the need for monthly physical reading of each meter.
The proposals should include schedule, and information related to pricing for all meters, hardware, software, installation, and training.
The City strongly desires to contract with a single vendor to procure and install meters, software, and hardware necessary to accomplish all work and/or services outlined in this RFP.
Interested parties should submit one (1) original, five (5) copies and one (1) electronic version (CD-ROM) of the proposal which should be returned in a sealed envelope bearing the name and address of the respondent. Response packages will be accepted until 2:00 pm on Friday, May 10, 2012, and should be addressed to:
City of Portland
1900 Billy G. Webb Drive
Portland, Texas 78374
SCHEDULE OF IMPORTANT DATES
The tentative schedule for this RFP is as follows. The City reserves the right to change the schedule of dates as it deems necessary.
Release RFP to Vendors April 16, 2012
Advertise Dates April 19 & April 26, 2012
Pre-Proposal Conference May 3, 2012 2:00 p.m.
Deadline for Questions & Inquiries May 4, 2012 5:00 p.m.
Proposal Submission Deadline May 10, 2012 2:00 p.m.
Interviews, if required May 2012
Contract Evaluations/Negotiations May and June 2012
Earliest Award by City July 3, 2012
Earliest Date for Installation & Training July 2012